Job Posting
HR Benefits Specialist
Position: HR Benefits Specialist
Reports To: HR Director
Department: Human Resources
FLSA Status: Non-Exempt
Job Purpose:
The Human Resources Benefits Specialist is responsible for the administration and coordination of employee benefit programs for the Seminole Nation of Oklahoma. This position ensures compliance with applicable federal laws and tribal policies while supporting the Tribe’s mission, values, and commitment to serving its employees and tribal community. The Benefits Specialist serves as the primary point of contact for employees regarding health insurance, retirement, leave programs, and other benefit offerings and ensures accurate enrollment, payroll deductions, and vendor coordination.
Job Duties and Responsibilities:
• Administer all employee benefit programs including medical, dental, vision, life insurance, disability, retirement, and voluntary benefits.
• Coordinate new hire benefit enrollment, qualifying life event changes, and benefit terminations.
• Manage and facilitate the Tribe’s Annual Open Enrollment process, including employee education and communication.
• Reconcile monthly vendor invoices and ensure accurate payroll deductions.
• Serve as liaison between employees, benefit carriers, third-party administrators, and retirement vendors.
• Assist with retirement plan administration, including loan processing, hardship requests, and plan audits.
• Monitor eligibility requirements and ensure compliance with COBRA, HIPAA, ACA, ERISA (if applicable), and Tribal policies.
• Maintain accurate and confidential employee records within the HRIS and payroll systems.
• Conduct periodic audits of benefit enrollments and payroll deductions to ensure compliance and accuracy.
• Prepare reports related to benefits utilization, compliance, and costs.
• Provide benefit orientation during new hire onboarding.
• Maintain strict confidentiality in accordance with Tribal policies and applicable laws.
• Other duties as assigned.
Knowledge, Skills and Abilities:
• Ability to perform basic statistical and accounting functions related to benefits administration and reporting.
• Knowledge of applicable reporting requirements, including federal, state, and Tribal compliance standards.
• Proficiency in operating various computer software programs, including word processing, database, HRIS, and spreadsheet applications.
• Strong decision-making skills with the ability to apply sound judgment and effective interpersonal skills.
• Ability to communicate and interact effectively with managers, employees, Tribal leadership, and staff members both verbally and in writing.
• Ability to maintain strict confidentiality of sensitive personnel and benefit-related information.
• Ability to work efficiently under pressure while organizing work plans and priorities to ensure timely completion of assignments.
• Ability to develop comprehensive training programs and provide instruction related to employee benefits and compliance.
• Ability to develop and administer training programs based on Tribal community interests and organizational needs.
• Ability to work collaboratively and effectively with management, employees, vendors, and the tribal members.
• Ability to draft complex reports and materials and deliver detailed oral and written presentations to all levels of management and employees.
• Ability to develop, update, and monitor training needs analysis and coordinate training plans with Directors and department leadership.
• Knowledge of analyzing departmental strengths and weaknesses and making strategic recommendations to improve organizational performance.
Work Environment:
• Work is primarily performed in a standard office environment.
• Work is normally conducted in a typical interior office setting; however, occasional training sessions may be conducted in outdoor environments.
• Position may require standing for extended periods during training presentations and workshops.
• Some physical effort is required, including moving tables and chairs, setting up training equipment, and occasional climbing of ladders.
• Some exposure to minor physical risk may occur, including working outdoors, exposure to weather elements, and limited use of training-related chemicals or materials.
• Duties of this position may require occasional local or out-of-area travel.
Physical Demands:
• Position requires the demands of normal office work.
• Driving a GSA and/or privately-owned vehicle is required.
Minimum Qualifications/Requirements:
• Associate’s degree in human resources, Business Administration, or related field preferred; equivalent experience may be considered.
• Minimum of two (2) years of experience in benefits administration or human resources.
• Working knowledge of federal employment laws related to employee benefits.
• Experience working with HRIS and payroll systems.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass background check, with no prior convictions and/or felonies.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
• Experience administering retirement plans and conducting benefit audits.
• Knowledge of tribal sovereignty and its impact on employment law.
Experience working within a Tribal Government or Native American organization.
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer
Additional Information
Position Type : Full Time
Shift : Day
Closing Date: 03/15/2026 |
